How to Obtain a Receipted Copy of Sales and Use Tax Returns
When is a receipted copy of my tax return needed?
For Illinois dealers, there are times when you are unable to provide all of the title documents required by the titling agency to complete the title transaction. However, you are still required to file your tax form on or before the specified due date. You may file your tax form and any tax payment directly to us on or before the due date and request a receipted copy of your tax form.
When you have all of the title documents that you need to apply for title and registration, you may submit the receipted copy in place of the original tax form in order to satisfy the titling agency’s requirement to verify that the proper tax form has been filed.
For out-of-state leasing companies or dealers, if you file the proper tax form and any tax payment directly to us on behalf of your customer, your customer cannot obtain title and registration in Illinois without having the original tax form or providing proof that the tax has already been filed and paid.
Your customer will need a receipted copy of that tax form to submit to the titling agency when applying for title and registration.
How do I request a receipted copy of my tax form?
You may request a receipted copy of your tax form either by mail or by visiting one of our offices in person.
Note: You may only request a receipted copy with an original return.
To request your receipted copy by mail, you must send directly to us Copy 1 of each original tax return and a separate remittance for each tax amount due, along with the following:
- a photocopy of each tax form you want us to receipt,
- a cover letter requesting us to receipt your photocopy, and
- a postage-paid envelope with the address indicating where you want the receipted copy mailed.
We will receipt the photocopy of your tax form at no charge by attaching an orange-colored label to the upper right hand corner of your photocopy and returning it to you in the postage-paid envelope that you provided.
Mail your request for a receipted copy, along with your tax form and payment, to:
ILLINOIS DEPARTMENT OF REVENUE
PO BOX 19042
SPRINGFIELD IL 62794-9042
If you prefer, you may visit one of our offices and request your receipted copy in person. You must bring Copy 1 of each original tax return and a separate remittance for each tax amount due, along with a photocopy of each tax form you want us to receipt. The Department of Revenue personnel at the following locations will receipt and return to you the photocopy of your tax form.
In Springfield (all forms)
- Illinois Department of Revenue Lobby
101 W Jefferson Street
Note: This receipted copy process was established as a special service when circumstances prevented you from following the normal process of submitting your original tax form with the application for title and registration. You should not request a receipted copy of your tax form as a general practice of filing your tax forms.
If I did not request a receipted copy when I filed my tax form, can I obtain a copy of my return through some other method?
Yes. If you need a microfilm copy of your tax form, you must complete and file
Form IL-4506, Request for Copy of a Tax Return. We will send you a copy of your tax form. At this time, there is a $5.00 charge for each copy you request.
Note: If you are requesting a copy of your tax form for the purpose of applying for title and registration, a copy alone will not be accepted in the place of an original or receipted copy. You must also provide a copy of the front and back of the canceled check which paid the tax due on the return.
Do you need additional information or forms?
-
Call us at:
1 800 732-8866
- Call our TDD (telecommunications device for the deaf) at:
1 800 544-5304
- Call our 24-hour Forms Order Line at:
1 800 356-6302
Write us at:
ILLINOIS DEPARTMENT OF REVENUE
PO BOX 19044
SPRINGFIELD IL 62794-9044
