I am an employer. Am I required to submit copies of my employees' W-2 forms to the Illinois Department of Revenue?

I am an employer.  Am I required to submit copies of my employees' W-2 forms to the Illinois Department of Revenue?

Effective in 2010 for 2009 forms W-2 and W-2C, payroll companies and employers with 250 or more employees must electronically transmit the forms W-2 and W-2C using the Social Security Administration's EFW2 and EFW2C format.  CD-ROMs, DVD-ROMs, tapes, cartridges, and other forms of magnetic media will not be accepted.

Employers who have fewer than 250 employees are not required to submit W-2s.  Employers who have fewer than 250 employees but wish to electronically file their employees' W-2s are strongly encouraged to do so.  You must, however, continue to maintain employee W-2s and W-2C records for a period of three years from the due date or payment date, whichever is later.  Each year the Illinois Department of Revenue requests these records from a sample group of employers.  In the event the department asks for your W-2 records, you must submit the information requested.

If you are requested to submit the W-2 information, the format used will be the same as that required by the Social Security Administration (MMREF format).  The specific formats are outlined on their web site.

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